How to Generate Payroll in Arez

How to Generate Payroll in Arez

Introduction

The Payroll module allows payroll teams to generate payroll reports for selected periods, review employee pay details, verify deductions and holiday pay, and export payroll data for processing.

Navigate to:

Reports & Finance → Finance & Payroll → Payroll

You will see the Payroll Reports Overview page displaying:

• Scheduled Hours

• Worked Hours

• Holiday Hours

• Gross Amount

• Deduction Amount

• Net Amount

• Previously generated payroll reports

Step 1: Open Payroll Module

From the left menu click:

Reports & Finance → Finance & Payroll → Payroll

The Payroll Reports Overview page displays all generated payroll reports and payroll summaries.

Step 2: Generate a New Payroll Report

Click:

Generate Payroll Report (top right)

The Generate Payroll Report popup opens.

Fill in:

Service Partner

Select:

• All service partners
  or

• Specific service partner

Report Title

Enter a payroll report name.

Example:

Payroll Management Report

Date Range

Select:

From Date → Payroll start date
To Date → Payroll end date

Example:

01 May 2026 → 31 May 2026

After entering details click:

Generate

The system generates the payroll report.

Step 3: Open Generated Payroll Report

After generation, the report appears in:

Payroll Reports Overview

Each report displays:

• Scheduled hours

• Worked hours

• Holiday hours

• Gross amount

• Deductions

• Net amount

Detail View

Default tab:

Detail

Shows:

• Employee name

• NI number

• PIN

• Date

• Shift type

• Schedule

• Worked hours

• Pay rate

• Gross amount

• Deductions

• Final payable amount

This gives a shift-by-shift payroll breakdown.

Overall Deductions Section

Scroll down to view:

Overall Deductions

This section lists:

• Worker

• Date

• Site

• Deduction note

• Deduction amount

Examples:

• Missing book-on deduction

• Missing book-off deduction

• Weekly insurance deduction

Review deductions before payroll export.

Worker-wise View

Click:

Worker-wise

Payroll information groups by employee.

Displays:

For each worker:

• Dates worked

• Shift schedule

• Hours

• Pay rate

• Gross amount

• Deductions

• Final amount

Summary totals appear at bottom:

• Total shift hours

• Holiday hours

• Gross amount

• Deductions

• Final payable amount

Use this view to review employee-specific payroll.

Site-wise View

Click:

Site-wise

Payroll groups shift by site.

Displays:

• Site name

• Employees working on site

• Hours

• Pay rates

• Deductions

• Amounts

Site totals shown:

• Total shifts

• Holiday hours

• Gross amount

• Deductions

• Total payable amount

Useful for site-level payroll analysis.

Export Payroll Report

Click:

Export (top right)

Export payroll data for further processing.

Use exported reports for:

• Payroll submission

• Finance records

• Auditing

• External payroll systems

Payroll Review Checklist

Before exporting payroll ensure:

 ✅ Payroll dates are correct
✅ Worked hours reviewed
✅ Deductions verified
✅ Holiday pay checked
✅ Gross amount validated
✅ Final net pay confirmed

Notes

• Payroll reports are generated based on approved shift data and arbitration decisions.

• Deductions applied in arbitration are reflected in payroll calculations.

• Always review deductions before payroll processing.

Outcome

Once reviewed and exported, the payroll report can be used to process worker payments accurately.